【Exhibition Terms and Conditions】
The “GLGa2027 Exhibition Terms and Conditions” (hereinafter referred to as “these Terms”) constitute an agreement between the organizer, Nikkei BP Co., Ltd. (hereinafter referred to as “the Organizer”), and exhibitors who have agreed to these Terms (hereinafter referred to as “Exhibitors”) regarding “GLGa2027” (hereinafter referred to as “the Event”), which includes all venues for exhibitions and information dissemination, such as in-person exhibitions and seminars.Unless otherwise specified, the
“Exhibitor Application Form,” “Exhibition Guidelines,” “Exhibitor Manual,” “various regulations,” “guidelines,” “policies,” and “instructions,” etc., shall also constitute part of these Terms, and these shall collectively be referred to as “these Terms.”
Article 1 (Performance of the Terms and Conditions)
Exhibitors shall comply with these Terms and Conditions at this event.
Article 2 (Prohibited Acts)
(1) In connection with this Event, Exhibitors shall not engage in any of the acts listed in the following items.
(1) Acts that violate laws and regulations or public order and morals
(2) Acts that interfere with the operation of this event, or that may cause inconvenience, disadvantage, or danger to other exhibitors, visitors, or related parties
(3) Conducting exhibitions, sales, or business activities that differ from the details provided in the application
(4) Acts of transferring, subleasing, or allowing a third party to use all or part of the assigned booth
(5) Conducting excessive presentations through sound, lighting, decorations, demonstrations, or other means beyond the specified limits
(6) Bringing in or using open flames, hazardous materials, or items regulated by law
(7) Advertising, distributing handouts, collecting surveys, or engaging in other similar activities outside of designated areas
(8) Acts that interfere with or defame other exhibitors
(9) Aggressive solicitation of visitors, explanations that are false or misleading, or other inappropriate sales practices
(10) Acts that infringe upon the intellectual property rights, portrait rights, privacy, or other rights of the organizer or third parties
(11) Inappropriate use of the event’s name, logo, materials, etc.
(12) Acts that fail to comply with the organizer’s instructions
(13) Any other acts that the Organizer reasonably determines to be inappropriate for the operation of this event
② If an exhibitor violates the above provisions, the Organizer may immediately terminate the exhibition contract prospectively without prior notice, and may take measures such as the removal, modification, or suspension of exhibits, content, decorations, etc.
③ In the case described in ② above, the Organizer shall have no obligation to refund any exhibition fees or other expenses paid in advance by the Exhibitor, and shall not be liable in any way for any damages incurred by the Exhibitor or related parties as a result
. Furthermore, if the Organizer incurs any damages in connection with such measures, the Exhibitor shall compensate the Organizer for the full amount thereof.
Article 3 (Eligibility to Exhibit)
Exhibitors eligible to participate in this event are limited to companies, organizations, and other business entities that provide products or services consistent with the purpose of this event as determined by the Organizer.
The Organizer shall have the final say regarding whether the exhibition content conforms to the purpose of this event.
Article 4 (Conclusion of Contract)
① Entities or organizations wishing to exhibit shall apply to exhibit at this event after agreeing to these Terms and Conditions.
② Upon receiving an application from a prospective exhibitor, the Organizer shall review and evaluate the application details. If the application is approved, the Organizer shall issue a
“Notice of Acceptance of Exhibition Application.” The issuance of said “Notice of Acceptance of Exhibition Application” shall constitute the formation of an exhibition contract
(hereinafter referred to as the “Exhibition Contract”) between the Organizer and the Exhibitor regarding this Event.
Article 5 (Use of Exhibitor Name)
The Exhibitor hereby agrees in advance that the Organizer may use the Exhibitor’s name entered in the online registration form for advertising the in-person exhibition, on the official
website, and in various promotional materials.
Exhibitors must enter the official exhibitor name to be displayed at the exhibition in the online registration form when submitting their application.
Article 6 (Restrictions on Exhibits and Items for Sale at the Exhibition Venue)
① Exhibitors may only display and sell products and services within the exhibition venue that are deemed by the Organizer to be in line with the purpose of this event,
and the Exhibitor agrees to this.
② Exhibitors may not display or sell any items other than the products and services they handle. If an exhibitor wishes to participate in a joint exhibition, they must notify the Organizer in
advance and obtain approval.
③ The Organizer may impose restrictions on the content, methods, and presentation of exhibits and sales at its discretion.
Article 7 (Determination of Booth Location and Seminar Schedule)
The Organizer shall determine the exhibition booth locations and seminar schedule at its discretion, taking into consideration the application date, scale of exhibition, and exhibition content.
Furthermore, the venue layout may be changed as necessary, even after the booth locations have been announced.
Article 8 (Payment of Exhibition Fees)
① After the exhibition contract specified in Article 4 is concluded, the Organizer shall issue an invoice for the exhibition fee to the Exhibitor.
The Exhibitor shall transfer the full amount of the invoiced exhibition fee to
to the bank account designated by the Organizer. Bank transfer fees shall be borne by the Exhibitor, and exhibition fees shall, in principle, be paid in advance.
② If an Exhibitor applies to exhibit through an advertising agency, the Organizer shall issue an invoice to said advertising agency, and the Exhibitor shall pay the exhibition fee
in accordance with the payment terms set by the advertising agency.
③ If payment of the exhibition fee cannot be confirmed by the due date (including cases where, in the event of an application through an advertising agency, payment from the advertising
agency to the Organizer cannot be confirmed), the Organizer shall be entitled to terminate the Exhibition Agreement in whole or in part. In such cases, if the Organizer suffers any damages
attributable to the Exhibitor,the Exhibitor shall compensate the Organizer for the full amount of such damages.
④ The exhibition fee constitutes payment for all services provided based on the exhibition booth, seminar slots, and other details specified in the application.
Please note that, in addition to the exhibition fee,decoration fees, internet connection fees, and various optional service fees may apply, and all such costs shall be borne by the Exhibitor.
Article 9 (Cancellation by Exhibitor)
(1) If an Exhibitor wishes to cancel all or part of the Exhibition Contract after the date on which the Exhibition Contract was concluded pursuant to Article 4 (the date of issuance of the Notice
of Acceptance of Exhibition Application), the Exhibitor shall notify the Organizer in writing or by a method approved by the Organizer(cancellation by verbal notice is not permitted).
② If a cancellation fee is incurred due to cancellation by the Exhibitor, the Exhibitor shall pay the amount billed (excluding consumption tax) within 30 days of receiving the invoice for the
cancellation fee issued by the Organizer.
③ If the application to exhibit was made through an advertising agency, billing and payment regarding cancellation shall be in accordance with the terms and conditions set by sai
advertising agency, and the Exhibitor shall pay the cancellation fee to the advertising agency.
④ If the Exhibitor is required to pay a cancellation fee to the Organizer pursuant to the preceding items, and the Organizer has already received the exhibition fee, the Organizer may deduct
the cancellation fee from said exhibition fee to settle the account.
⑤ Cancellation fees for cancellations after the exhibition contract has been concluded shall be as follows. Cancellation from the date the exhibition contract is concluded until the application
deadline: No cancellation fee shall be incurred.
Cancellation on or after the day following the application deadline: 100% ofthe exhibition fee shall be paid as a cancellation fee.
Article 10 (Exclusion of Antisocial Forces)
① The Exhibitor hereby represents to the Organizer that the Exhibitor (including, in the case of a corporation, its officers and those who effectively control its management) does not
currently, and will not in the future, fall under the category of organized crime groups, members of organized crime groups, companies affiliated with organized crime groups, corporate
extortionists, thugs posing as social activists, specialized intelligence-based violent groups, or any other persons equivalent thereto (hereinafter referred to as “Anti-Social Forces”),
and that they do not fall under any of the following items, and guarantee to the Organizer that they do not fall under any of the following categories:
(1) Having a relationship in which antisocial forces control management
(2) Having a relationship in which antisocial forces are substantially involved in management
(3) Having a relationship in which antisocial forces are utilized for the purpose of obtaining improper benefits for oneself or a third party, or for the purpose of causing harm to a third party
(4) Having a relationship in which funds or other resources are provided to antisocial forces, or in which conveniences are granted to them
(5) Having a relationship in which an officer or a person substantially involved in management has a socially reprehensible relationship with anti-social forces
② If an Exhibitor violates the representations and warranties set forth in the preceding paragraph, or if the Exhibitor is reasonably deemed to be an antisocial force, the Organizer may,
without any prior notice, terminate this Agreement in whole or in part without any prior notice.
③ If the Organizer reasonably determines that an Exhibitor, either directly or through a third party, has engaged in any conduct falling under any of the following items, the Organizer may,
without any prior notice, terminate this Agreement in whole or in part immediately.
(1) Violent demands
(2) Unreasonable demands exceeding legal liability
(3) Acts involving threatening behavior or the use of violence in connection with transactions
(4) Acts that damage the organizer’s reputation or interfere with its business operations by spreading rumors, or by using deceit or coercion
(5) Any other acts equivalent to those listed in the preceding items
④ When taking measures pursuant to this Article, the Organizer may request the Exhibitor to cooperate with necessary investigations or to submit relevant materials.
⑤ If an exhibitor fails to comply with the request in the preceding paragraph, or if the Organizer determines that there is reasonable doubt regarding the submitted materials,
the Organizer may terminate this Agreement in whole or in part.
Article 11 (Termination of Contract)
① In addition to the provisions regarding contract termination set forth in these Terms and Conditions, if an Exhibitor violates these Terms and Conditions and fails to remedy the
violation within a reasonable period set by the Organizer despite the Organizer’s request for correction, the Organizer may terminate this Agreement in whole or in part
by written notice or by electronic means.
② The Organizer may immediately terminate this Agreement without any prior notice if the Exhibitor falls under any of the following items:
(1) If the Exhibition Application Form or other submitted documents contain false statements
(2) If the Exhibitor fails to fulfill its payment obligations to the Organizer, including the exhibition fee
(3) If the Exhibitor engages in conduct that violates laws, regulations, or public order and morals
(4) If it is discovered that the Exhibitor has ties to antisocial forces
(5) If any of the following applies
(a) When the exhibitor is subject to seizure, provisional seizure, provisional disposition, or compulsory execution
(b) When a petition is filed for the commencement of bankruptcy proceedings, civil rehabilitation proceedings, corporate reorganization proceedings, special liquidation,
or other similar insolvency proceedings, or when the Exhibitor files such a petition on its own behalf
(c) When a bill of exchange or check is dishonored, or when banking transactions are suspended
(d) When the Customer is subject to enforcement measures for delinquent taxes or public charges
(e) When there are reasonable grounds to believe that the Company has fallen into a state of suspension of payments or insolvency
(f) When the business is transferred in whole or in a significant part to a third party, or a resolution to dissolve the company is passed
(k) When the Organizer reasonably determines that the Exhibitor’s credit status has significantly deteriorated or is at risk of doing so
(6) When the organizer reasonably determines that there is a risk of a significant impact on the operation of this event or on other exhibitors or visitors
③ Even if the Organizer terminates the contract pursuant to paragraphs (1) and (2) above, the Exhibitor shall remain obligated to pay any exhibition fees or other monetary obligations that
have already accrued,
Article 12 (Liability for Damages)
① Organizer’s Exemption from Liability and Exhibitor’s Liability for Damages
The Organizer shall not be liable for any injury to persons or damage to property suffered by Exhibitors or their affiliates through their exhibition or participation in this event
(including in-person exhibitions, web postings, and streaming), except in cases of willful misconduct or gross negligence. The Exhibitor shall, at its own expense and liability,
compensate for any and all damages caused to the venue’s facilities or equipment, or to the person or property, at their own expense and liability.
② In the Event of Damage to the Organizer
If the Organizer receives a claim for compensation from a third party regarding the damages described in the preceding paragraph, the Exhibitor shall handle such claim at its own
responsibility and expense; if the Organizer incurs any damages, promptly reimburse the Organizer for the full amount, including attorneys’ fees (such as retainer fees and compensation).
③ Disclaimer Regarding the Organizer’s Materials
The Organizer shall not be liable for any typographical errors, omissions, or similar issues arising from force majeure or minor negligence on the official website of this event, broadcast
screens, or other promotional materials, on the official website of this event, streaming screens, or other promotional materials.
④ Disclaimer Regarding Content Posting and Distribution
The Organizer shall not be liable for any disruptions or damages incurred by Exhibitors (including employees, contractors, and related parties) in connection with this event,
for any malfunctions or damages incurred by exhibitors (including employees, contractors, and related parties) in connection with this event.
⑤ Rights Clearance for Content and Force Majeure
Exhibitors shall handle all rights related to content displayed, posted, or distributed at this event in advance at their own expense and responsibility. Furthermore, the Organizer shall not be
liable for (such as theft, loss, fire, or damage), the Organizer shall not be liable for compensation. Exhibitors shall take necessary measures, such as obtaining insurance, as required.
⑥ Cost Burden for Changes or Cancellations Due to Organizer’s Instructions
Exhibitors shall bear the full cost of any changes or cancellations to decorations, structural methods, sound levels, exhibition content or methods, or presentation methods resulting from
the Organizer’s instructions; the Organizer shall bear regardless of the reason.
⑦ Damage to Venue Facilities and Equipment
If an exhibitor causes damage to the venue’s buildings or facilities due to the negligence of its employees or affiliates, the exhibitor must immediately compensate for the full amount of
such damage.
⑧ Disclaimer Regarding Estimated Attendance
Even if the Organizer publishes the estimated number of visitors for this exhibition, the Exhibitor acknowledges that such estimate is merely a projection and that the Organizer does not
guarantee that number.
Article 13 (Costs of Facilities, etc.)
(1) The exhibition fees payable by the exhibitor constitute consideration for the exhibition booth, seminar slot, and the entirety of the application details; all other expenses necessary for the
exhibition, such as decoration costs, communication line fees, and equipment costs, shall be borne entirely by the Exhibitor.
(2) The Exhibitor shall implement information security measures (such as virus protection, prevention of unauthorized access, and prevention of information leaks) at its own responsibility
and expense.
Article 14 (Postponement, Modification, or Cancellation of the Event)
① If the Organizer postpones, reschedules, or cancels this event for reasons attributable to the Organizer, the Organizer shall refund to the Exhibitor an amount calculated on a pro-rata basis
based on the number of remaining days of the event to the exhibitor.
② The Organizer’s liability under the foregoing shall be limited to such refund. However, if all or part of this Event is canceled due to reasons not attributable to the Organizer,
the Organizer shall bear no liability whatsoever to the Exhibitor, including any refunds.
Article 15 (Change or Cancellation of the Exhibition Due to Force Majeure)
If the Organizer determines that holding the Event has become difficult or impossible due to force majeure as defined in the following items, or that there is a risk of such force majeure
occurring, the Organizer may postpone, reschedule, or cancel the Event.
In such cases, the Organizer shall not refund any exhibition fees already received from the Exhibitor. Furthermore, even if the Exhibitor suffers any damages as a result of the postponement,
change in dates, or cancellation of the Event due to such force majeure, the Organizer shall not be liable to the Exhibitor in any manner.
(1) When emergency maintenance of the computer systems related to this event is necessary
(2) In the event of a failure of computers, communication lines, or similar equipment due to an accident
(3) Natural disasters (including earthquakes, typhoons, storms, tsunamis, floods, landslides, lightning strikes, explosions, and fires)
(4) Social unrest (including war, terrorism, hostile acts, civil war, riots, and civil disturbances)
(5) Acts by public authorities (including the enactment, amendment, or repeal of laws and regulations; intervention by government agencies; administrative orders; trade embargoes, etc.)
(6) Infectious diseases and epidemics (including the spread of various bacteria, viruses, etc.)
(7) Shortages of materials and resources (including suspension of electricity, gas, and water supply; shortages of petroleum, raw materials, and supplies, etc.)
(8) Labor disputes (including strikes, sabotage, lockouts, etc.)
(9) Default by a major business partner (including bankruptcy or insolvency of the operating company)
(10) In addition to the preceding items, events not attributable to the Organizer
Article 16 (Handling of Personal Information)
① When collecting personal information through this event, exhibitors shall comply with the Act on the Protection of Personal Information and related laws and regulations, and shall collect
such information in a lawful and appropriate manner.
② Exhibitors shall notify or publicly announce the purposes of use of personal information in accordance with applicable laws and regulations, use such personal information within that
scope, and shall be managed and operated by the Exhibitor under its own responsibility.
③ In the event that a visitor suffers damage related to personal information due to causes attributable to the Exhibitor, the Exhibitor shall bear full responsibility and shall resolve any
disputes on its own.
④ The Organizer’s “Explanation Regarding the Collection of Personal Information” shall be as stated on the Organizer’s website. The Organizer may provide the Exhibitor’s information to
contractors for operations, construction, electrical work, and other necessary parties for operational reasons, and the Exhibitor hereby agrees to this.
Article 17 (Notifications)
Notices from the Organizer to the Exhibitor under these Terms shall be made by sending an email to the email address registered at the time of the exhibition application, by posting on
the Organizer’s website, or by any other method the Organizer deems appropriate. Notices sent via these methods shall be deemed to have been received at the time they would normall
have been received.
Article 18 (Prohibition on Assignment of Rights and Obligations)
The Exhibitor shall not, without the prior written consent of the Organizer, assign, transfer, or pledge to a third party all or any part of its status under this Agreement or its rights and
obligations under these Terms and Conditions or offer them as collateral.
Article 19 (Intellectual Property Rights)
(1) All copyrights and other intellectual property rights related to logos, materials, videos, streaming content, websites, and all other content created or provided by the Organizer I
connection with this Event shall belong to the Organizer or the rightful owner.
(2) The Exhibitor shall not reproduce, reprint, modify, distribute, or otherwise use the content described in the preceding paragraph without the prior consent of the Organizer.
Article 20 (Confidentiality)
Exhibitors and the Organizer shall not disclose or leak to any third party any business, technical, or other confidential information disclosed by the other party or otherwise obtained in
connection with this Event. However, this shall not apply if disclosure is required by law.
Article 21 (Late Payment Penalty)
If an Exhibitor delays payment of any monetary obligation under these Terms and Conditions, the Exhibitor shall pay late payment damages at an annual rate of 14.6% from the day following
the payment due date until full payment is made.
Article 22 (Severability)
Even if any provision or part thereof of these Terms and Conditions is deemed invalid or unenforceable under laws, regulations, or other legal provisions, the remaining provisions of these
Terms and Conditions shall remain in full force and effect.
Article 23 (Entire Agreement)
These Terms constitute the entire agreement between the Organizer and the Exhibitor regarding this Event, and any matters not provided for in these Terms shall be resolved through
good-faith consultation between the parties.
Article 24 (Governing Law and Jurisdiction)
These Terms and this Agreement shall be governed by the laws of Japan. For any and all disputes arising in connection with these Terms, the District Court having jurisdiction over
the location of the Organizer’s head office shall be the exclusive agreed jurisdiction of first instance
.
① Decoration and structural methods, volume levels, exhibition content and methods, presentation and operational methods
Exhibitors must comply with the provisions set forth in the “Exhibition Guidelines” and “Exhibitor Manual” regarding booth decoration and construction methods, sound
levels, exhibition content and methods, and presentation and operational methods.
② Prohibition of Presentations Contrary to Public Order and Morals
Exhibitors may not engage in excessive presentations that violate public order and morals, such as sexual or discriminatory expressions. If the Organizer determines that
a violation has occurred, the Exhibitor shall immediately rectify the situation in accordance with the Organizer’s instructions.
③ Instructions for Changes or Cancellation by the Organizer
Even for matters not specified in the “Exhibition Guidelines” or “Exhibitor Manual,” exhibitors shall comply with the organizer’s instructions if the organizer deems it
necessary.
④ Consideration for Neighboring Exhibitors
Exhibitors must take sufficient care to ensure that their displays do not interfere with neighboring exhibitors or others.
⑤ Costs Associated with Changes or Cancellations
All costs associated with changes or cancellations resulting from the Organizer’s instructions shall be borne by the Exhibitor. Furthermore, even if the Exhibitor suffers any
damages due to such changes or cancellations, the Exhibitor shall hold the Organizer harmless.
⑥ Delivery and Setup
Exhibitors must complete delivery and booth decoration within the preparation period specified by the Organizer.
⑦ Removal of Exhibits and Decorations
All exhibits and decorations must be removed within the designated removal time; removal during the exhibition period is not permitted.
⑧ Compensation for Damages Due to Delays in Delivery and Removal
If damages occur due to failure to complete work within the specified period, the exhibitor shall compensate for all such damages.
⑨ Compliance with Fire and Safety Regulations
Exhibitors must comply with all laws, regulations, and safety rules applicable to the venue.
⑩ Rights Regarding Photography and Videography
Exhibitors are prohibited from taking photographs or videos within the exhibition venue of anything other than their own booth without the prior consent of the organizer
and other exhibitors.